After you have been transitioned to the new server the manner at which you open shared folders has changed. Permissions are only given on calendar folders now (not on the calendar AND the mailbox). As a result, you will not be opening the Mailbox of the person's calendar you share.

Instead, if you want to gain access to someone's shared calendar you click on the 'Open a Shared Calendar...' link on the bottom of the 'Calendar' navigation pane. In the resulting popup window you can type either the gatorlink username or name ([last name],[first name]) or click on the 'Name...' button and find the person within the global address book.

Once you've opened a shared calendar that calendar will be saved in the navigation pane for future access.

If you accessed calendars in the 'Public Folders' area. You must use the 'Folder List' to browse to 'Public Folders' -> 'All Public Folders' -> 'Engineering Administration'. You can right-click a calendar here and choose 'Add to favorites' from the context menu in order to have it listed in the Calendar's navigation pane.

At this time we are still working on correct permissions for some of the shared calendars and calendars in public folders. Calendars that are properly shared include:

• Dean Khargonekar
• Erik Sander
• 204 conference room
• 210 tutorial room
• 300 conference room
• 307 conference room
• 340I conference room (FNP)
• Dean's Office travel/leave schedules
• CNG
• OER

The sharing of the following calendars will be addressed as soon as possible on Monday morning. Please let MIS know when access to these calendars is available so that the sharing permissions can be established.

• Dr Anderson
• Dr Abernathy
• Dr Earle

Accounts on the Microsoft Exchange server are only available to Engineering Administration. If you are a part of Engineering Administration fill out the MIS account form and make sure that MS Exchange (calendaring) account type is checked.

MIS manages a Microsoft Exchange 5.5 server for the sole purpose of sharing personal and office calendars. The Exchange server is accessed through Microsoft Outlook. Many offices use it to share scheduling of leave/holidays/meetings/conference rooms/etc.

Microsoft Exchange can be used for more than just calendar sharing. MIS, however, only supports calendar sharing on the Exchange server. It is important to note that the Exchange server is NOT used for email.