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    MIS / Resources / COE Letterhead

    College of Engineering Letterhead/Stationery
    by Shawn C Lander on March 5, 2004

    The College of Engineering's Deans Office recently recieved a memorandum from the Office of Public Relations concerning the various versions of letterhead and stationary that are in use within the administration. It brought to our attention that the letterhead in use within the administration violates UF graphical standards.

    After some discussions with the Office of Public Relations, Melissa Orth was able to supply us with a Microsoft Word template document. However, it is important to note that this template is still UNOFFICIAL letterhead.

    In her words:
    From: "Melissa A. Orth"
    To: shawn@eng.ufl.edu
    Subject: Unofficial Letterhead Sample
    Date-Sent: Tuesday, February 03, 2004 2:00 PM

    Hi Shawn,

    As we discussed earlier today, attached is an UNOFFICIAL letterhead sample you can use as a guide. All printing of official university stationery must be handled through one of the printers the university has a contract with including Ameriprint, Double M Printing, Jon Anderson Printing, and Printing Resources unless the policies are amended and state otherwise. See http://www.purchasing.ufl.edu/main_ufprices.asp for links to each printer and pricing.

    Please note that ALL UF Graphic Standards Policies must be followed, including no personalized letterhead (with the exception of the President of the university), proper margins and all of the additional policies found online at http://www.pr.ufl.edu/graphplcy.htm, under Standards for Letterhead,Envelopes.

    Should you have any questions regarding the policies, please do not hesitate to email me or contact me at 846-3903. I hope this attachment is helpful.

    Thanks,
    Melissa

    It is important to note the following from UF's policy on Letterhead, Envelopes, and Business Cards:

    • No more than three unit names should be used (office, center, department, college).
    • Fax numbers, email addresses, BITNET, Internet, Telex, or VAX may be added if departmental (not personal).
    • With the exception of the president of the university, traditionally printed stationery is not to be personalized. Business cards are the appropriate place for such personalized information

    The Office of Public Relations recognizes the need to change the policy to allow creation of document templates that can be used within your own electronic documents and printed using a laserprinter. The changes to the policy are currently in committee but until such time use of the Microsoft Word document template provided here is still UNOFFICIAL.

    The document template provided by the Office of Public Relations is found here. Right-click this link to save the file to your desktop.

    You can modify the template by opening Microsoft Word... from the open file dialog box make sure that Document Templates (*.dot) is selected in the Files of type: option. You can only change the wording of the office name and URL at top of the letterhead. DO NOT CHANGE FONT SIZES, FACES, OR WEIGHTS.
      Phone: (352) 392-6000
    Fax: (352) 392-9673     		College of Engineering
    300 Weil Hall, PO Box 116550
    Gainesville, FL 32611-6550     		 

    Last Modified: Sunday, 10-Aug-2008 11:24:41 EDT