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GUIDELINES REGARDING WHO IS ELIGIBLE FOR THE WAH PROVISION

1. The WAH provision is exactly that... a work-at-home provision, not a home use provision. This means that by an employee taking this software home you are acknowledging that they are performing UF work at their home. In order to verify this, approval from an immediate supervisor before distribution of the software should be sought.
2. Anyone that receives a paycheck from the University is eligible for the WAH provision. This does not mean, however, that anyone that receives a paycheck should be allowed to install this software at their home.
3. Exempt employees are not subject to the wage and hour laws of the Fair Labor Standards Act. Thus, usage of the WAH provision is not contingent on other requirements besides verifying that UF work is being performed at home.
4. Non-exempt employees ARE subject to the wage and hour laws and thus there are additional considerations regarding usage of the WAH provision. This does not prevent distribution of the software to non-exempt employees. However, it should caution you before doing so.
5. Non-exempt employees that are provided the software under the WAH provision should meet the criteria and have the approvals subject to the Alternate Work Location Policy so their work at home can be properly documented and compensated.
   

GUIDELINES REGARDING WHAT MEDIA / VOLUME LICENSE KEYS (VLK) TO DISTRIBUTE

As of the last statement made by UF administration regarding issuance of this software under the WAH provision it is okay to distribute the media and VLKs from the licensing.microsoft.com website. It is my opinion that this open policy does not coincide with the letter and spirit of the campus license agreement that I've been able to find on Microsoft's website. (UF may have some special considerations / addendums on its contract however.) As a result, we offer the following guidelines regarding media and the WAH provision.

1. Create a good-faith and honesty statement which should be signed by the individual receiving the software. This statement should describe the basic rules of the license (including a clear statement requiring the removal of the software upon leaving the University).
2. Wherever possible require usage of WAH media kits. This provides the necessary security of the University VLKs and prevents college IT staff from being involved in the installation process.
3. Because university VLKs would be accessible in the Window's registry, distribution of volume license media is strongly discouraged. Establish adequate safeguards to prevent abuse of the license if using volume license media/keys for the WAH provision. For instance, do not provide the media, instead require the system to be brought in or require remote access for installation of the software through a network connection by unit IT staff.

PRICING AND ACQUISITION OF WAH KITS

The WAH media kits will come with a one-use license key that requires registration (similar to full-package product). This will prevent abuse of the WAH provision, protect the volume license keys and is why WAH media kits are recommended. Each WAH media kit will have a unique license key. There are three ways to obtain WAH media kits:

1. The "Work At Home" media program managed by Software Licensing Services and the UF Bookstore.
2. Departmental/Unit purchase of WAH media kits from Dell. Kits must be bought in lots of 25 (SKUs and pricing are below).
3. Departmental/Unit purchase of WAH from MIS.

These WAH kits can be purchased by contacting the Dell Sales rep:

Mark L. Reisman
Southeastern Region Higher Education Sales
Mark_Reisman@Dell.com

MIS has begun purchasing WAH media kits in bulk in order to have them on hand for easy distribution within the College. However, we are not doing this for free. You will be asked to supply your unit's chart field string in order to process an E2E against the original purchase. Please fill out the WAH Media Kit Request form and send it through campus mail to MIS at PO Box 116550. Upon receiving the form the MIS software license coordinator will contact you to verify the order and arrange to send you the requested software. We are only keeping on hand the more popular software (Windows XP Pro and Office 2003).

Questions about the software license should be directed to:

Julie Mitchell
Dell Software & Peripherals
Microsoft Licensing Sales
1-800-274-3355 x 31042
Direct ph. #: 512-723-1042
Fax #: 512-283-0402
Julie_Mitchell@Dell.com