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Job Descriptions

Clerk	Grants Assistant	Grants Specialist
Grants Specialist Supervisor	Senior Grants Specialist

Clerk
Post-award:

• file maintenance (including denials and deactivations)
• archiving and scanning

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Grants Assistant
Post-Award:

• award establishment and administration (no cost extensions, unrestricted funds, grant awards)
• project reporting requirements (including NSF FastLane and ONR AdminWeb)
• closeout coordination

Other:

• document receipt and maintains the Mail Log
• problem resolution

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Grants Specialist
Pre-award:

• assists in obtaining and interpreting program guidelines
• performs proposal compliance reviews (unsolicited and in response to program announcements)
• coordinates submission of proposals
• acts as liaison with and responds to agency's requests during proposal review and analysis
• reviews funding documents (e.g. contract, cooperative agreements, subcontracts) for compliance with Florida Statutes and College and University policies including -- patent rights, proprietary/confidentiality, publications, liability/insurance, reporting requirements and payments

Post-award:

• award establishment and administration
• assists with the processing of award documents to finalize advances of funding or time extensions

Other:

• problem resolution
  

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Grants Specialist Supervisor
Pre-award:

• reviews and assists in responding business component of Requests for Proposal (e.g., UF annual financial reports, representations & certifications, special requirements)
• reviews and negotiates funding documents for compliance with Florida Statutes and College and University policies including -- patent rights, proprietary/confidentiality, publications, liability/insurance, reporting requirements and payments

Post-award:

• prepares and negotiates subcontracts for services to be procured under Engineering's sponsored projects

Other:

• supervises Office of Engineering Research
• coordinates with Associate Dean for Research to establish Engineering's research policies
• establishes and implements procedures for research administration
• prepares reports relative to Engineering proposals and awards
• NSF FastLane registration or password changes
• Webmaster
• acts as a resource for obtaining regulatory information via the Internet
• acts as a resource for problem resolution
  

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Senior Grants Specialist
Pre-award:

• assists in obtaining and interpreting program guidelines
• reviews and assists in responding business component of Requests for Proposal (e.g., UF annual financial reports, representations & certifications, special requirements)
• performs proposal compliance reviews (i.e., budgetary and College, University and agency requirements)
• coordinates submission of proposals
• acts as liaison with and responds to agency's requests during proposal review and analysis
• reviews and negotiates contractual documents (including Non-Disclosure Agreements) for compliance with Florida Statutes and College and University policies including -- patent rights, proprietary/confidentiality, publications, liability/insurance, reporting requirements and payments.

Post-award:

• Establishes accounts and processes releases of funds
• consults agency regulations and with agency officials to determine potential risk in advance release of funding or extensions
• prepares and negotiates subcontracts for services to be procured under Engineering's sponsored projects

Other:

• problem resolution
• acts as a resource for obtaining regulatory information via the Internet