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Engineering Processing / About Us / FY 2007 - 2008 Goals & Strategies

The goals for fiscal year 07/08 established by the Engineering Processing Section are:

Goal #1 - Participate in the Total Quality Management process.
Strategy: Commit to weekly meetings, participate in special Total Quality Management initiatives, and maintain focus on customer satisfaction. Implement changes to better serve our customers based on comments/suggestions from our Annual Customer Survey and the Suggestion Box on our Web site. Participate in seminars/workshops and utilize the Total Quality Management library to become more valuable and mature team members.

Goal #2 - Provide training and assistance to our customers on the rules and procedures as they relate to vendor payments and interdepartmental transactions.
Strategy: Develop educational materials and offer workshops to educate our customers on the rules and procedures regarding vendor payments and interdepartmental transactions. Add instructional materials to our web site to provide our customers with "how to" information regarding purchasing and payables topics. Add new links to our web site that will assist our customers in accomplishing their daily tasks. Distribute informational emails as needed to keep our customers informed and up-to-date on payables-related topics.

Goal #3 - Provide routine monitoring of College and Department Overhead cost centers to insure sufficient cash flow.
Strategy: Develop an efficient tracking system to determine funding needs for College and Department Overhead cost centers. Prepare funding/budgeting transactions for these cost centers based on the annual Overhead budget.

Goal #4 - Provide various reports on expenditures, Overhead earnings, and cash transfers.
Strategy: Expand familiarity with PeopleSoft reporting tools in order to better meet the needs of our customers. Explore other data options to gather financial information.

Goal #5 - Maintain a maximum 48-hour turnaround time for all documents received in the Processing Section.
Strategy: Prioritize daily tasks for each desk, look for ways to improve efficiency, and minimize distractions. Cross-train each employee to minimize delays during absences and to assist in other areas when volume is high. Maintain desk manuals to document PeopleSoft procedures and College and UF policies.

Goal #6 - Develop a system to check our processed documents for accuracy.
Strategy: Check all information provided before processing documents to confirm accuracy and allowability of transactions. All transactions entered in PeopleSoft will be manually checked by another staff member before the end of each workday to minimize errors. An additional check will be performed by the approver prior to final approval in Peoplesoft.