{"id":8387,"date":"2020-02-27T17:04:11","date_gmt":"2020-02-27T22:04:11","guid":{"rendered":"https:\/\/www.eng.ufl.edu\/marcom\/?page_id=8387"},"modified":"2025-09-23T15:22:52","modified_gmt":"2025-09-23T20:22:52","slug":"images-and-media","status":"publish","type":"page","link":"https:\/\/www.eng.ufl.edu\/marcom\/resources\/web-services-standards\/wordpress-help-and-how-to\/images-and-media\/","title":{"rendered":"Images and Media"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Best Practices for Media Files<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To comply with <a href=\"https:\/\/webservices.it.ufl.edu\/digital-standards\/accessibility-recommendations\/#alttag\" target=\"_blank\" rel=\"noopener noreferrer\">UF accessibility requirements<\/a>, always use alt text on images.<\/li>\n\n\n\n<li>To reduce page loading times, resize images to match the size you need before uploading, rather than uploading images with very large dimensions. You can resize in an image editor such as Photoshop or <a href=\"https:\/\/pixlr.com\/x\/\" target=\"_blank\" rel=\"noopener noreferrer\">Pixlr<\/a> (free) before uploading.<\/li>\n\n\n\n<li>Optimize your images before uploading. <a href=\"https:\/\/tinypng.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">TinyPNG<\/a> (free) significantly reduces the file size of png and jpg images without compromising quality.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Media Library<\/h2>\n\n\n\n<p>In the Media Library, you can add images, PDFs, and other files. Access the Media Library by choosing Media from the navigation menu in the WordPress dashboard.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Allowed File Types<\/h3>\n\n\n\n<p>The Media Library allows jpg, jpeg, png, gif, eps, svg, pdf, doc, docx, ppt, pptx, xls, xlsx, mov, mp4, and ics files.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Videos<\/h4>\n\n\n\n<p>To conserve space, video uploads of up to 25 MB are supported on most HWCOE-hosted sites. <\/p>\n\n\n\n<p>For larger videos, we recommend you upload your video to a sharing site such as <a href=\"https:\/\/www.youtube.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">YouTube<\/a> or <a href=\"https:\/\/vimeo.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Vimeo<\/a>, then embed the video in your page or post using the Share link provided by those platforms. Paste the link into a Vimeo or YouTube block in the Block Editor, or into the edit window in the Classic Editor. You can also embed YouTube videos using one of <a href=\"https:\/\/www.eng.ufl.edu\/marcom\/resources\/web-services-standards\/wordpress-help-and-how-to\/mercury\/mercury-blocks\/\">Mercury&#8217;s custom video blocks<\/a>.<\/p>\n\n\n\n<p>If your unit does not have a YouTube account and your video is relevant to the college, <a href=\"https:\/\/www.eng.ufl.edu\/marcom\/contact-us\/\">contact us<\/a> to request that it be uploaded to the <a href=\"https:\/\/www.youtube.com\/user\/gatorengineering\" target=\"_blank\" rel=\"noopener noreferrer\">Gator Engineering YouTube account<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Embeds From Other Sites<\/h4>\n\n\n\n<p>WordPress supports automatic embeds from <a href=\"https:\/\/wordpress.org\/documentation\/article\/embeds\/\" target=\"_blank\" rel=\"noreferrer noopener\">a wide variety of social media and other platforms<\/a>.  Use a specific block for each source, or paste embed code into a Custom HTML block. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Add Files<\/h3>\n\n\n\n<p>There are multiple options to add media files to your site:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the dashboard, choose Media &gt; Add New then upload a file<\/li>\n\n\n\n<li>(Block editor) Add an Image block or File block, then select Upload or choose a file from the media library. To embed a PDF within the page, choose &#8220;Show inline embed&#8221; in block settings.<\/li>\n\n\n\n<li>(Classic editor) From within the edit window of a page or post, choose the Add Media button, then choose the Upload Files tab or your desired media file<\/li>\n<\/ol>\n\n\n\n<p>Be sure to add alt text to any images to meet accessibility guidelines.<\/p>\n\n\n\n<p>If you upload a media file while editing a page or post, the file will be attached to that page or post. You can detach it from its listing in the Media Library.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"618\" height=\"117\" src=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/14\/2020\/02\/detach-media.png\" alt=\"Screenshot of link to detach media from page or post\" class=\"wp-image-8391\" srcset=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/detach-media.png 618w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/detach-media-300x57.png 300w\" sizes=\"auto, (max-width: 618px) 100vw, 618px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Edit Images<\/h3>\n\n\n\n<p>WordPress allows you to crop, scale, rotate, and flip images.<\/p>\n\n\n\n<p>In the Media Library, mouse over the image you wish to edit and choose Edit, then Edit Image.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"888\" height=\"656\" src=\"https:\/\/www.eng.ufl.edu\/marcom-dev\/wp-content\/uploads\/sites\/253\/2024\/01\/media-edit-img.jpg\" alt=\"Screenshot of media library image with &quot;Edit image&quot; button highlighted\" class=\"wp-image-9919\" srcset=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2024\/01\/media-edit-img.jpg 888w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2024\/01\/media-edit-img-300x222.jpg 300w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2024\/01\/media-edit-img-768x567.jpg 768w\" sizes=\"auto, (max-width: 888px) 100vw, 888px\" \/><\/figure>\n<\/div>\n\n\n<p>To crop, select Crop, drag the handles to where you want them, and select Crop again.<\/p>\n\n\n\n<p>To rotate or flip, select Image Rotation, then choose one of the options that drops down. If you wish to rotate the image further, keep selecting that button until the image is positioned at the desired angle.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"723\" height=\"372\" src=\"https:\/\/www.eng.ufl.edu\/marcom-dev\/wp-content\/uploads\/sites\/253\/2024\/01\/crop-scale-rotate.png\" alt=\"Media edit screen showing crop, scale, and rotate controls\" class=\"wp-image-9921\" srcset=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2024\/01\/crop-scale-rotate.png 723w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2024\/01\/crop-scale-rotate-300x154.png 300w\" sizes=\"auto, (max-width: 723px) 100vw, 723px\" \/><\/figure>\n<\/div>\n\n\n<p>To scale, enter a new width or height in the text fields under Scale Image. The opposite dimension from the one you change (width or height) will automatically change to preserve the aspect ratio of the image.<\/p>\n\n\n\n<p>Make sure to Save Edits. You can also restore the original image later by going back into the edit screen.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"replace-media\">Replace Existing Files<\/h3>\n\n\n\n<p>If you want to replace an image or file, rather than uploading a completely new version you can replace the old one. (Note: this is <a href=\"https:\/\/github.com\/hwcoe\/hwcoe-ufl\/wiki\/Plugins-Tools#recommended\" target=\"_blank\" rel=\"noopener noreferrer\">enabled by a plugin<\/a>, which you will need to install if you are running your own instance of WordPress.) Replacing media will keep existing image links intact without you having to fix them.<\/p>\n\n\n\n<p>In the Media Library, mouse over the file you wish to replace and choose Replace Media.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"586\" height=\"121\" src=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/14\/2020\/02\/replace-media.png\" alt=\"Screenshot of link to replace media item\" class=\"wp-image-8403\" srcset=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media.png 586w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media-300x62.png 300w\" sizes=\"auto, (max-width: 586px) 100vw, 586px\" \/><\/figure>\n\n\n\n<p>You will then be prompted to upload the new file, and choose whether you wish to keep the same file name and date or replace them. Set these options and upload, and all references to the original image will be updated with the new image.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"723\" src=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/14\/2020\/02\/replace-media-upload-1024x723.png\" alt=\"Screenshot of replace media upload screen\" class=\"wp-image-8405\" srcset=\"https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media-upload-1024x723.png 1024w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media-upload-300x212.png 300w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media-upload-768x542.png 768w, https:\/\/www.eng.ufl.edu\/marcom\/wp-content\/uploads\/sites\/253\/2020\/02\/replace-media-upload.png 1204w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Best Practices for Media Files Media Library In the Media Library, you can add images, PDFs, and other files. Access the Media Library by choosing Media from the navigation menu in the WordPress dashboard. Allowed File Types The Media Library allows jpg, jpeg, png, gif, eps, svg, pdf, doc, docx, ppt, pptx, xls, xlsx, mov, [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"parent":9647,"menu_order":11,"comment_status":"closed","ping_status":"closed","template":"page-templates\/page-sidebar-none.php","meta":{"_acf_changed":false,"inline_featured_image":false,"featured_post":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-8387","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Images and Media - Marketing &amp; Communications<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.eng.ufl.edu\/marcom\/resources\/web-services-standards\/wordpress-help-and-how-to\/images-and-media\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Images and Media - Marketing &amp; Communications\" \/>\n<meta property=\"og:description\" content=\"Best Practices for Media Files Media Library In the Media Library, you can add images, PDFs, and other files. 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