Templates

**Please note: Standard templates use fonts that should be installed on most computers. Branded templates use the University's branded fonts. To download UF's brand fonts, visit the Brandcenter downloads page.

If you have questions about using the below templates, don't hesitate to contact us.

Letterhead
Powerpoint Slide Decks
Posters
Social Media
Miscellaneous
Eblast Templates

Accessing Canva Templates

To access and use Canva templates (identified below), you'll need to take the following steps:

  • Create a free Canva account.
  • Once your account is set up, click the link to open the template in your browser.
  • Then click “Use Template.” This will add the template to your account so you can use it anytime you need to make new versions.
  • When you’re ready to use the template, go to Projects and click on the template. Then click “Use this template.”

    Departmental Email Signatures

    Having a branded email signature helps maintain brand consistency and institutional identification. See the UF Brand Center for more information.

    Signature Templates and Instructions

    Desktop Client for Microsoft Outlook
    Web Client for Microsoft Outlook
    Desktop Client for Outlook for Mac

    Eblast Templates

    Editable HTML

    Use this template if you are comfortable editing HTML markup. Edit the text and header image; then, for more consistent display across email clients, convert the code using a CSS inliner tool such as MailChimp's. (NOTE: this inliner is now stripping out all <style> tags, so after inlining the code, you’ll need to copy and paste the CSS back in between <head> and </head> in the document for the email to be responsive.)

    Edit in Outlook (HTML with inline styles)

    To edit and use this template, visit one of the links below in a browser and copy/paste into a new email in Outlook, then edit the text and header image and send.

    MailChimp drag-and-drop templates (requires free MailChimp account)

    Using Mailchimp Templates

    1. Sign into your Mailchimp account.
    2. Select the Mailchimp template you want from the list above. It will be brought into your Mailchimp account.
    3. For our purposes, this “Template” is actually your email and will produce the code you’ll be sending. Select “Edit” and rename the template to something that fits your campaign. Then, edit as desired. See http://kb.mailchimp.com/ to learn how to add and subtract fields, edit text, upload images and other tasks.
      • You will need to create a header image to replace the one in the template. Pixlr (https://pixlr.com/editor/) is an online image editor you can use if you do not have one installed on your computer, and HWCOE logos are available at https://www.eng.ufl.edu/marcom/resources/branding-style-guide/.
      • Header image should be 600px wide, and we recommend the height not exceed 400px. Make sure to add alt text.
      • Make sure to edit your address and the links in the footer, as well as social media links if applicable. Federal regulations require that accurate contact information and a link to unsubscribe from future emails appear in any marketing or solicitation email you send.
    4. When you’re done editing your email, select "Preview and Test" (top right corner) and then "Send a Test Email." Enter your own @ufl.edu email address in the address field and choose "Send Test."
    5. Once the test email shows up in your Outlook inbox, Choose "Forward" (select "Yes" in the dialog box that pops up asking if you want to download external content) and then remove the header information from the top of the email, edit the subject line and send to your recipient list.
    6. To create another email, make a copy of one of your existing emails: go to your Templates list in Mailchimp and choose Edit > Replicate next to the desired email. Then edit that copy as needed, send a preview and forward to your recipient list as in steps 3-5 above.